Pop-Up Dance Privacy Policy

Who are we?

 

Pop-Up Dance is a dance school offering classes in RAD Syllabus Ballet, Acrobatic Arts, Contemporary Dance, Adult Ballet and Adult Tap Classes.  We are based in various locations in Bury St Edmunds and the surrounding area.

How do we collect information about you?

 

We collect data about your child via the Pop-Up Dance Google Drive Account (using Google Forms).   This account is password protected.

 

We are paper free business, wherever possible, so we will always send your invoices/any reminders and information we think is relevant to your child’s dance training by email.

What type of information is collected about your child?

 

The information that we collect about your child is in order to efficiently administer their progression through their dance training.  All of our forms state why the information we are asking for is being collected.

How it the information used?

 

Our teachers are given any medical information that you think it is necessary for us to know in order to effectively safeguard your child whilst in class.

 

We will provide the Royal Academy of Dance (RAD) with certain information about your child in order to enter your child for an examination/class award (this includes their date of birth).  Entries are made via encrypted email.

 

We have an Automatic Deletion Policy for personal data.  If you inform us that you plan to withdraw your child from lessons at Pop-Up Dance, all data that we hold on your child will be deleted.  If your child does not attend classes and we don’t hear from you for 2 weeks, we will assume that you do not wish you child to continue to attend classes with Pop-Up Dance and all information about your child will be deleted.

Photographs

We regularly take photographs of our pupils to use on Facebook, Instagram and on our website.  We never use a pupils full name when posting photographs. We ask for your permission to use your Child’s image in this way when you enrol.  You can withdraw this permission at any time by emailing office@pop-updance.co.uk.

 

Photographs are usually taken on the teachers phone - these photographs are archived on the Pop-Up Dance Google Drive account OR on the Pop-Up Dance Dropbox account and deleted from the phone.

Who has access to your information about your child?

 

We will never sell or rent your information to a third party

 

We will never sell or share your information with third parties for marketing purposes

 

We will share relevant information about your child with your child’s teacher in order to provide a safe and comfortable environment for both your child and other learners in their class.

 

Please Note: If there is a safeguarding concern about a child, and if the child subsequently leaves  Pop-Up Dance, Suffolk County Council require us to pass any information about the safeguarding concern to the school listed on the child’s registration form.

Your Choices

We will assume that by registering your child for classes at Pop-Up Dance you have a legitimate interest in receiving a half termly newsletter and occasional flyers from us with information about the school, including timetable changes and holiday workshops.  These will always be sent out via the Pop-Up Dance Mailchimp account If you do NOT wish to receive these newsletters or flyers, please tell us by email at office@pop-updance.co.uk and we will remove your name from the newsletter email list.  

You are also able to unsubscribe from our newsletters at any time via the unsubscribe button at the bottom of any newsletter that you receive

How you can access and update your information

 

The accuracy of your information is important to us.  If you change your email address, or if you think that any of the information we hold on you has changed or out-of-date, please email office@pop-updance.co.uk with the information you would like us to update.

 

You can ask for a copy of the information we hold about you at any time by emailing your request to office@pop-updance.co.uk.

 

Security precautions in place to protect the loss, misuse or alteration of your data

 

When you give us your personal information, we take steps to ensure that it is treated securely

We will never ask you for sensitive information (credit card or bank details) via our website or Facebook.  Our policy for refunds is to always to offer credit. However, In one off situations (at the discretion of the Dance School Principal) we may offer a refund.  In this situation we would ask you to email your bank details to us. Once the email has been processed, we will delete the email and empty the bin.

 

Non-Sensitive Information is transmitted normally over the internet via Google Forms. The information is then automatically transferred onto a Google Sheet, which is then stored on the Pop-Up Dance Google Drive.  This account is secured by 2-way authentication.

 

We use Google, Dropbox, Wix and Mailchimp to administer the school.  Wix is based in the EU. Google, Dropbox and Mailchimp are based outside the EU.  These services are covered by the Privacy Shield Programme. Companies outside of the EU register with the Privacy Shield Programme to confirm that they comply with data protection requirements when transferring personal data from the European Union and Switzerland to the United States.  Although the programme is voluntary to sign up to - once an eligible organisation signs up and makes a public commitment to conform to the programme requirements, the commitment becomes enforceable under US law.

Privacy Shield Registration

Google

Privacy Shield webpage

Mailchimp

Privacy Shield webpage

Dropbox

Privacy Shield webpage

 

We also maintain a Facebook and an Instagram page for the school.  We ask for you permission to use photographs of your child on these pages when you register your child with the school.  Your child’s full name will never been published on our social media pages. Facebook is covered by the Privacy Shield Programme as mentioned above.  Detail here

Use of Cookies

Like many other websites, the Pop-Up Dance website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. It is possible to switch off cookies by setting your browser preferences. Turning cookies off may result in a loss of functionality when using our website.

© 2020 Pop-Up Dance.